CREATING P & T DOSSIERS AS WORD FILES:
 HOW TO USE DIGITAL MEASURES’ CUSTOM REPORTS

The online Digital Measures (DM) database is used by University College (UC) for its annual faculty performance reviews. The same data can be reported in the format required for P & T dossiers by selecting the Run Custom Report entitled “University Dossier.”

Using the Run Custom Report feature allows you to select the citation style to be used when compiling the research section, and also allows you to include/exclude the Manuscripts in Progress section depending on the level of review.

The Bio Data form, Narrative Statement, Candidate Signature Form and dividers will automatically download in the correct placement order within the dossier when using Run Custom Report.

CREATE A P&T DOSSIER BY DOWNLOADING “UNIVERSITY DOSSIER” AS A WORD DOCUMENT

  • Go to FAR - Digital Measures Database at http://activityinsight.psu.edu and login.

  • Click on "Run Custom Reports" in the left margin. This takes you to Run a Report.

    1. Select the report to use: University Dossier.

    2. Select the date range to use (e.g., July 1, 2013 through Dec. 31, 2014 for a second-year review).

    3. Select who to include (i.e., the name of the faculty member)

      1. Select "Click here". This takes you to a screen with several choices. Scroll to the end of the list and click on “Individual.”

      2. Check the box next to the name of the faculty member for whom you are creating a dossier.

      3. Scroll to the bottom of the screen and click “SAVE.”

      4. Note that the name of the faculty member will be shown in the gray box.

      5. Use only enabled accounts.

    4. Select report options

      1. Select citation style (most disciplines use APA)

      2. Choose the Narrative Statement that you wish to include ( Narrative Statement for P&T review.)

      3. Select whether to Include Works in Progress. They should be included only in 2nd-, 3rd-, 4th-, and 5th-year reviews, so “YES” should be selected for these reviews. If compiling a dossier for either a 6th-year or promotion to full professor review “NO” should be selected. Manuscripts in Progress are not to be reported in those levels of review.

    5. Select the file format: Microsoft Word

      Reminder: Keep track of changes while editing the document, use a footer or another method to indicate the number of the draft and the date of the most recent revision.

    6. Select the page size: letter

    7. Click on “BUILD REPORT”

      1. A box will open with the question: “Do you want to open or save this file?”

      2. Click on “SAVE.”

      3. The SAVE AS screen for Word will open.

      4. Name the file (e.g., Joe Smith 4th-year dossier 2014) and select the folder in which to store it, then click on “SAVE.”

    8. The message “Download complete” will appear on the screen which indicates that the dossier file stored in Word is ready for use.

      1. The dossier file may be closed so it can be worked on later.

      2. The dossier file may be opened for review and editing.

      3. Once opened, the dossier file may be printed.

PLEASE NOTE THAT RUNNING A DOSSIER UNDER “RAPID REPORTS” DOES NOT ALLOW YOU THE OPTION TO AUTOMATICALLY EXCLUDE MANUSCRIPTS IN PROGRESS (WHICH ARE NOT TO BE REPORTED IN 6TH-YEAR OR PROMOTION TO FULL PROFESSOR REVIEWS), nor does it allow you to choose the citation style for the research section. A Rapid Report dossier will require you to manually delete the Manuscripts in Progress section. So it is strongly encouraged to run the “UNIVERSITY DOSSIER” report under "RUN CUSTOM REPORT" when creating the P&T dossier.